HSSE (Health, Safety, Security and Environment) General Administrator

Role Characteristics:

Hinkley Point C is the UK’s first new build nuclear power station in a generation that is critical to the UK NetZero targets.

All roles on the project require key behaviours which support the Zero Harm objective, a questioning attitude, and drive to uphold the standards of safety and quality required by this prestigious project. A committed strong work ethic is essential at all levels.

All candidates are expected to demonstrate their knowledge and experience where possible directly related to the criteria required for the role. It is acknowledged that previous Nuclear based experience will not always be possible, as such supporting with project research and how individual skills may be transferable will be important.

There are opportunities to put together strategic people plans within the nuclear sector, work on wider company people projects, deliver an excellent first class service to employees and ensure the administration and processes that engulf working life are implemented effectively and fairly

Accountabilities:

Working collaboratively with the HSSE team and HR Team, this role incorporates providing the HSSE team and HR Team with administrative support, including but not limited to supporting the new starter induction process, accurate tracking of employee time and attendance records, and accommodation and travel bookings.

Key Deliverables:

Administrative Support:

• Provide comprehensive administrative support to the HSSE department and assist in the creation and maintenance of HSSE policies and procedures.
• Manage the HSSE department’s calendar and schedule meetings and prepare and distribute correspondence, reports, and documents.

Record Keeping:

• Maintain accurate records of all HSSE activities, incidents, and training, ensuring all documentation is filed correctly and is easily accessible.
• Update and manage digital and physical filing systems and track and archive compliance documentation and certificates.

Incident Documentation:

• Assist in documenting incidents, accidents, and near-misses and ensure timely submission of incident reports to relevant departments, systems etc.
• Track and follow up on corrective actions from incidents and maintain an incident database and update it regularly.

Safety Audits and Inspections:

• Coordinate and schedule safety audits and inspections and assist in tracking corrective actions and follow-up activities.
• Prepare documentation for audit reviews and inspections and compile and organise findings and recommendations from audits.

Communication:

• Assist in the dissemination of HSSE information and updates to employees, work teams and functions, and prepare and distribute HSSE newsletters, bulletins, and other group/client communication materials.
• Manage internal communication channels for HSSE updates and coordinate with other departments for HSSE-related announcements.

Regulatory Compliance:

• Support the HSSE team in ensuring compliance with regulations and assist in the preparation of regulatory submissions and documentation.
• Monitor changes in regulations and support the HSSE team to update policies accordingly.

Meeting Coordination:

• Schedule and organise HSSE meetings and committee sessions and prepare agendas, take minutes, and distribute meeting notes.
• Follow up on action items and ensure timely completion and coordinate with participants to ensure attendance and participation

Minimum Qualifications/ Experience

• Minimum of 1-2 years of administrative experience, preferably in an HSSE or related field.
• Experience with data entry and record-keeping.
• Previous experience in supporting regulatory compliance activities (desirable)
• Familiarity with HSE audit and inspection processes (desirable)

Additional Qualifications/ Experience:

Skills:

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with HSE software and databases (desirable)

Personal Attributes:

• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong problem-solving and critical thinking skills.
• Proactive and able to manage multiple tasks simultaneously

Working Pattern of Attendance and Location(s):

• 37hrs per week
• Location:
• Primary: Hinkley Point C Site

HPC Values attributed behaviours:   

• Demonstrates Humility through sharing success as a team.
• Demonstrates Positivity through always striving for solutions.
• Demonstrates Respect through valuing other points of view.
• Demonstrates Clarity through sharing information simply and concisely.
• Demonstrates Solidarity through adopting a “One Team” approach