Senior Project Manager / Project Director

The overall responsibility of the employee within this role is the management of Projects assigned to the Manager by the relevant Operations Director and taking direct responsibility for other personnel assigned to the Project in the form of a Project Group.

Main Responsibilities And Key Outcomes:

General Management:

• Provide overall management resource to direct, supervise and support all Project operations through appropriate Project Group staff.
• Develop, plan and implement Project Group policies and goals.

Customer Service:

• Maintain high standards of customer service.
• Monitor, review and improve through the implementation of appropriate procedures and initiatives.
• Maintain close contact with existing customers and develop new customer base as required to maintain suitable workload.

Standards:

• Ensure that all installation works associated with the Projects maintains compliance with all relevant standards and legislation through appropriate formal procedures.
• Liaise with other support department managers to obtain any advice that may be required.

Operational Procedures:

• Plan the Group workload and allocate specific projects and tasks to individual personnel in the Group.
• Monitor the workload and tasks that individuals are undertaking on a daily basis, reallocate workload and tasks, as appropriate.
• Prepare operational project programmes in line with main project programme and identify labour and material procurement deadlines.
• Allocate tasks to individuals associated with the Projects to ensure that identified deadlines are met.
• Monitor on a daily or weekly basis as appropriate.
• Manage the preparation of major materials and master material procurement schedules.
• Identify and check that proposed procurement dates come in line with the appropriate programme dates to ensure that materials and equipment are available on site at the prescribed times.
• Identify any sub-contract packages of work that will be required making reference to our original tender offer if appropriate.
• Arrange and manage sub-contract appointments, meetings and reviews and liaise with the project surveyor as necessary.
• Plan the site set up arrangements with the allocated Project Engineer and procure via our plant department the appropriate site office, workshop and storage facilities making reference to our original tender allowance.
• Oversee all aspects of the day-to-day management of the allocated Projects, monitor and coordinate work performed by the Project Engineers, Site Engineers and our own directly employed Labour Force and Sub-contractors.
• Review and interpret proposed designs, drawings and specifications to ensure compliance with our obligations and appropriateness to required function and recognised standards, initiate revisions where appropriate and advise customer of any shortfalls.
• Ensure that Project operations are in compliance with design specifications and the appropriate standards and regulations.
• Monitor Project deliverables and direct work sequencing to expedite Project delivery in line with our works programme.
• Represent the business at meetings with customers, consultants, Sub-contractors and other relevant organisations as required.
• Inspect and monitor the quality of the installed works, review zero defects reports, ensure compliance with specifications and drawings, monitor site Health and Safety reports.
• Research and prepare various reports pertaining to overall Group performance, individual Project performance, individual personnel performance, general policies, procedures and other issues as appropriate.

Commercial:

• Monitor individual Project commercial performance against targets through regular review of job cost reports and detailed work in progress reports. Prepare these reports in conjunction with the Project Engineer and assigned Quantity Surveyor.
• Provide detailed work in progress reports for discussion and monitoring by Projects Director and identify target shortfalls and recommend appropriate action to resolve any problems.
• Prepare and monitor final account preparations and ensure accounts are up to date as far as agreements and variations are concerned. Monitor this on a monthly basis to ensure variations are being agreed by others in a timely manner.
• Present final accounts to Projects Director for agreement prior to final account being presented to the Customer for final certification.
• Authorise the issues of sub-contract orders and the purchase of major material packages monitor any change orders and approve sub-contract payments.
• Monitor and agree sub-contract accounts with reference to Projects Director, as appropriate.

Administration:

• Ensure that Project files, both hard copy and electronic versions, are set up in accordance with company procedures for each project that is being undertaken by the Group.
• Ensure that filing is kept up to date and in the correct place.
• Maintain Project administrative systems consistent with company requirements and appropriate customer service.
• Ensure that the day-to-day administrative duties associated with good Project management are carried out that the requirements and interface with other parts of the business responsible for general business administration are carried out in a timely and productive manner.

Personnel:

• Communicate clearly and directly with the Project Group employees concerning performance expectations, productivity and accountability.
• Develop and monitor Project Group employees for future career advancement as appropriate and when possible.

Health and Safety:

• Ensure that company standards for Health and Safety associated with all Project activities are maintained as identified in the company Health and Safety policy, site manuals and procedures.
• When required, initiate and support all enquiries into any incidents and accidents associated with the Project activities.
• Initiate and monitor all site Health and Safety inspections either by our in house H&S Manager or external resource.
• Ensure that any recommendations following on from a site H&S site visit are implemented, and reported back to the Projects Director.
• Take personal responsibility for all Project H&S issues ensure that when visiting site all paperwork associated with H&S issues such as tool box talk registers, site risk assessments, plant checks etc. are being carried out and kept up to date.

Business Development:

• Maintain and develop existing customer contacts to maintain and increase appropriate workload and opportunity.
• Through the attendance at the business development meetings carry out the recommendations as directed from the meeting in relation to ongoing business development.
• Prepare reports on a monthly basis that identify workload and activity levels, identify shortfalls in workload in good time to ensure that expected turnover is maintained.

Performance Reviews:

• Initiate performance reviews with all Project personnel, in conjunction with the Projects Director, through regular review meetings.
• Encourage honest and frank reviews to capture both project related and personal concerns.
• Provide and maintain relevant data and information for review with HR personnel and Operations Director, as appropriate.

Capabilities To Fulfil The Role:

Knowledge:

• Electrical or mechanical underpinning knowledge
• HNC Electrical or mechanical engineering or equivalent

Skills:

• Technical competence
• Interpersonal skills
• Influencing skills
• Analytical skills
• Communication skills
• Business planning skills
• Leadership and motivation

Behaviour & Attitude:

• Positive attitude and behaviours that align with the business core values.

Educational Qualification Required: (minimum)

• Electrical or mechanical underpinning knowledge
• HNC Electrical or mechanical engineering or equivalent

Previous Work Experience Required:

• Work experience equivalent to at least five years in the industry

Competency Level Required for this job:
A = Mastery B = Comprehension C = Awareness

1. Leadership A
2. Customer Focus A
3. Commitment and Drive A
4. Problem Solving A
5. Decision Making A