Project Administrator / Support (CBS)

Role Characteristics:

Hinkley Point C is the UK’s first new build nuclear power station in a generation that is critical to the UK NetZero targets.

All roles on the project require key behaviours which support the Zero Harm objective, a questioning attitude, and drive to uphold the standards of safety and quality required by this prestigious project. A committed strong work ethic is essential at all levels.

All candidates are expected to demonstrate their knowledge and experience where possible directly related to the criteria required for the role. It is acknowledged that previous Nuclear based experience will not always be possible, as such supporting with project research and how individual skills may be transferable will be important.

There are opportunities to put together strategic people plans within the nuclear sector, work on wider company people projects, deliver an excellent first class service to employees and ensure the administration and processes that engulf working life are implemented effectively and fairly.

Summary of Role:

The Dalkia Project Support will establish and maintain all aspects of an construction project and form the project office. They will support the Project delivery, and site team.

You will be supporting the CBS Project Team through an exciting time of growth from project inception to completion, requiring an ability to establish your professional and functional credibility and to build strong working relationships This is a full-time opportunity will be based on Hinkley Point C.

The Dalkia Project Support will establish and maintain all aspects of an construction project and form the project office. They will support the Project delivery, and site team.

You will be supporting the CBS Project Team through an exciting time of growth from project inception to completion, requiring an ability to establish your professional and functional credibility and to build strong working relationships This is a full-time opportunity will be based on Hinkley Point C.

Key Deliverables:

• Provide effective day-to-day administrative support to the Project Lead, Operations Manager, and wider delivery team, ensuring smooth business and office operations.
• Successfully establish and maintain the site office setup, coordinating with the Project Manager, IT, and Dalkia and HPC support services to ensure full operational readiness.
• Act as a professional point of contact with Dalkia clients and sub-contractor representatives, supporting clear communication and administrative coordination.
• Maintain an accurate attendance register for all Dalkia staff and ensure timely weekly submission in line with internal reporting requirements.
• Support project teams with document scanning and management, including (but not limited to) goods received notes, daily briefings, and permit documentation.
• Coordinate Senior Management team meetings and diaries, ensuring effective scheduling, preparation of meeting materials, and follow-up where required.
• Provide consistent, high-quality administrative support to Senior Management, contributing to efficient decision-making and project delivery.

Accountabilities:

• Manage and maintain the Dalkia CBS holiday schedule, ensuring accurate tracking and visibility across teams.
• Establish, manage, and control a structured monthly site communications process, including the preparation and distribution of Dalkia and site-wide newsletters.
• Coordinate and control site visitor management, including the issue of visitor passes and the arrangement of any required PPE in line with site and safety requirements.
• Support the site-wide onboarding process, assisting the Dalkia HR Teams with vetting, PPE requests, and onboarding activities in liaison with the HR & Onboarding Team.
• Provide administrative support to the Dalkia CBS Team ensuring efficient day-to-day operations.
• Manage and maintain office supplies and consumables to ensure the smooth operation of the workplace, including stationery and other essential items. regularly, anticipating requirements, and ensure timely reordering to avoid shortages.

Essential Qualifications: 

• Good general level of education
• 2+ years of office or site administration experience in a fast-paced organisation
• Competent on Microsoft office programs.
• HSE Operative Test or CCNSG safety passport
• Previous Work experience in Construction site environment
• Experience should include a focus on efficient administration and organisation of documents and general office administration

Desirable qualifications and Experience:

• Business Administration qualification at level 3 or above desirable
• Good general level of education i.e. GCSE x 5 particularly English and Maths at C/5 and above.
• Ability to build professional working relationships with Project team members, sub-contractors, and clients
• Previous Hinkley Point C Site experience and knowledge of site requirements and Site specific systems and software
  

Working Pattern of Attendance and Location(s):

• 9 day fortnight or traditional 5 day working week
• Predominantly Hinkley Point C, Construction site
• Occasional travel may be required to Aztec West in Bristol.
  

HPC Values attributed behaviours:

• Demonstrates Humility through sharing success as a team.
• Demonstrates Positivity through always striving for solutions.
• Demonstrates Respect through valuing other points of view.
• Demonstrates Clarity through sharing information simply and concisely.
• Demonstrates Solidarity through adopting a “One Team” approach