HR Coordinator

About Dalkia UK and Dalkia Energy Services 

Dalkia UK is one of the UK’s leading technical and energy services providers, at the forefront of delivering net zero solutions to a wide range of clients in private and public sector across the UK.

With a talented workforce of over 4,000 people, Dalkia UK rises to the challenges of today’s world to create a sustainable, prosperous, resilient society and a Net Zero UK. Dalkia is committed to building quality relationships to drive long term value for our clients through innovative solutions and services.

Dalkia UK delivers a wide range of energy, engineering and facilities services, as well as specialist services in systems integration, fire & safety systems and critically controlled environments.

At Dalkia Energy Services, we develop, deliver, and operate sustainable energy services and solutions to help the transition into an effective Net Zero future. Our solutions are tailored to specific needs and result in significant cost savings, improved efficiency, resilience, and a healthier environment.

Key Responsibilities & Accountabilities

• To provide accurate and timely support to the HR Business Partner, HR team colleagues and internal clients.
• To promptly and effectively address HR queries and manage all aspects across the employee lifecycle and support the HR Business Partner and Finance Director with their business responsibilities.
• To work with the business to provide effective, accurate and timely professional HR advice and support to key stakeholders/line managers, ensuring guidance is in line with our policies, employment law and best practice. This relates to all policy/guidance related matters. Complex matters are to be escalated to the HR Business Partner.
• To produce all HR administration including offer letters, contracts of employment, variations to contract, references etc.
• To update and maintain electronic personnel records and documentation promptly, appropriately and accurately, using required naming conventions. Compliant to GDPR practices.
• To update and maintain the HR database
• To collate payroll information, including starters and leavers, and facilitating for changes. To support with payroll processes as required ensuring information is readily available, accurate and processed on time.
• To complete pre-employment checks, ensuring all necessary document checks are satisfied, and collect and verify evidence such as RTW, DBS, references and relevant qualifications.
• To assist in advising regarding leave arrangements, e.g. sickness, annual leave and family leave. To ensure records are accurately kept by managers and for payment eligibility purposes.
• To lead with onboarding and induction process for new starters, liaising and collaborating with hiring managers.
• To administratively manage our benefits systems including MyPerks, BUPA, Health Cash Plan. To ensure prompt membership and removal of leavers as appropriate.
• To assist with general organisation and administrative tasks, which may include organising training or office support or supporting HR projects
• To produce accurate and reliable reports as required on a timely basis.
• To build effective relationships with colleagues

The above list is not exhaustive and can change due to business requirements.

Knowledge, Skills, Education & Experience

• Experience within a similar HR role and environment is essential
• Demonstratable experience to apply HR understanding, approach and thinking
• Proficient experience using MHR/iTrent HR system essential
• A positive, helpful and flexible attitude; You need to be able to adapt to last minute changes,

So, what’s in it for you?

Firstly, you get to join a fantastic, friendly, forward-thinking team of people, who will welcome you and are passionate about the work that we do.

We’re part of something bigger, Dalkia UK is one of the UK’s leading technical services groups, which is jointly owned by Dalkia and EDF Energy, Britain’s biggest generator of low carbon electricity. This means we can access the strength of our wider Group, without losing the appeal or agility of being a smaller, but rapidly growing business.

We offer a wide range of benefits and rewards;

• Access to a NEST Pension Scheme with 6% employer contribution
• Health cash back plan where you can claim back costs such as dental, optical and medical
• Life assurance at 4 times your basic salary
• Cycle to work scheme
• An electric vehicle scheme – where we help you lease an electric vehicle for a fixed monthly cost to yourself (after 3 months service and post probationary period)
• Access to My Perks, where you can access hundreds of offers to help you save on your purchases (online and in person)
• Access to our training portal and other approved training
• Reimbursement for one professional membership fee relevant to your role
• All the necessary equipment to perform your job role, such as laptop and mobile phone