Home
 / 
Payroll Specialist
Careers

Payroll Specialist

Jointly owned by EDF Energy and Dalkia, we are a leading technical services group operating nationwide in the UK. Housing key expertise under one roof, we provide specialist technical services in technical facilities management, mechanical and electrical engineering, energy performance contracting and systems integration and digital services.

We leverage the strength of our Group, without losing the personability of a smaller business. We are a people-first culture

With an annual turnover of over c.£600m, c. 4,000 employees and a diverse and inclusive ethos, we are proud to attract great talent, nurturing and inducting our people who embed the Dalkia DNA and apply an innovative mindset across all customer engagements.

With over 100 employees, the Dalkia Group central function has HR, Payroll, Finance, Legal, IT, QSHE and Communications teams supporting our business unit colleagues in these specialisms. We provide technical expertise, governance, policy, guidance and support to the business units to provide a high quality service to their own people and their clients. Roles in the centre work closely with Executive team to shape and deliver our strategic goals but also partner with the business functions to embed the values, behaviours and strategic ambitions.

A summary of the role:

The Central Payroll Team is responsible for providing a shared payroll and benefit service to all 5 of the business units and the Group centre teams. As a Payroll Specialist in the Central Payroll team, you will report to the Payroll Manager and be part of a team providing a shared service for pay and reward to the Dalkia UK Group. This includes four business units and the Group Central teams. The role will align closely with specific business units (customers) and ensure they receive a high quality, timely and compliant service for pay and benefits.

As our Payroll Specialist, you will:

  • Hold responsibility for ensuring timely and accurate delivery of weekly and/or monthly payroll calculations and transactions.
  • Possess a high level of payroll knowledge on statutory and company policies, procedures and Group Standards seeking advice where in doubt and be confident in resolving first line employee queries through the payroll helpdesk to a satisfactory conclusion or escalating as necessary, in line with agreed process and Service Agreements.
  • Be responsible for the administration, coordination and management of the payroll function via our outsourced Payroll Bureau service provider, where such arrangements are in place.
  • Prepare and input data for monthly and weekly payroll in line with payroll deadlines.
  • Ensure employee costs are charged accurately to the right contracts / functions.
  • Support the smooth running of payroll data between internal and external parties as appropriate
  • Process timesheets, pay rates and welfare benefits for all contractors, permanent full time, part time and temporary employees.
  • Support the Payroll Manager with the weekly and monthly end to end payroll processes including reconciliations of payroll reports prior to BACs transmission.
  • Process employee expense claims and associated payment transactions as appropriate.
  • Create and distribute payroll reports to relevant stakeholders, including Finance and HR.
  • Ensure compliance with all employment contracts and UK statutory requirements.
  • Provide support for Tax Year End activities i.e., P60’s, P11D’s.
  • Support any required payroll system testing as and when required

Skills

  • Analytical: High level of accuracy and attention to detail when working with timesheets and payroll information.
  • Problem Solving: Able to identify a problem, define it, determine the root cause, identify possible solutions, and implement or escalate to senior managers as required.
  • Time Management: Strong organisational skills and the ability to manage multiple tasks and deadlines to strict deadlines.
  • Confidentiality: Demonstrates ability to handle confidential payroll information with discretion while maintaining employee privacy.
  • Communication: Strong written and verbal communication skills to communicate with all levels of staff.
  • Team Player: Ability to collaborate and work as part of a team within the payroll department.
  • Proficiency in Microsoft Office: Advanced knowledge of Microsoft Excel.

Behaviours

  • Professionalism: Demonstrates a hi3gh level of professionalism, ethics, and integrity throughout all payroll interactions.
  • Confidentiality: Demonstrates strict confidentiality in handling payroll information and employee data.
  • Customer Orientation: Shows a customer-centric approach to support employees with payroll inquiries and concerns in a timely manner.
  • Team Player: Works collaboratively with the payroll team and cross-functional business units to achieve payroll objectives.
  • Initiative: Proactively identifies opportunities for process improvements and automation in payroll administration.
  • Awareness: Keeps up to date with any changes in payroll regulations and remains up to date with industry trends.

Experience

  • A minimum of 2 years’ experience as a Payroll Administrator or similar role.
  • Strong knowledge of UK payroll legislation, including tax, pension, and statutory payments.
  • Experience in delivering end to end weekly and monthly payrolls.
  • Knowledge and experience of Payroll systems (preferred)
  • Knowledge of Working Rule Agreements would be advantageous
  • Proficiency in using payroll software and Microsoft Excel for data management, analytics, and reporting.

So, what’s in it for you?

Firstly, you get to join a fantastic, friendly, forward-thinking team of people, who will welcome you and are passionate about the work that we do.

We also offer a wide range of benefits and rewards;

  • Flexible working
  • A competitive salary package
  • A discretionary Annual Bonus Scheme – depended on role and achievement of KPI’S
  • We pay for professional memberships relevant to your role and invest in our people’s professional development
  • Pension Scheme
  • Private Healthcare
  • Income Protection
  • Free life assurance
  • 25 Days Holiday PLUS Bank holidays
  • Cycle to work scheme
  • Salary sacrifice electric vehicle scheme – where we help you lease an electric vehicle for a fixed monthly cost
  • Access to our Benefits platform with a wide range of retail discounts

We’re committed to treating all our job applicants fairly and with respect. If you need adjustments, we’re happy to discuss that with you. Please contact our HR team in confidence.

Private Medical Insurance

Location
Birmingham
Date of issue
March 7, 2024
Business Unit
Dalkia UK
Apply Now
Share
Apply

Use the form below or the email for more information or apply for the vacancy.

Complete our online application
Your CV must be in .doc or .pdf format and under 1mb in size
Contact For More Information
For further information please contact Vicki O'Reilly
kirsty.alexander@dalkia.co.uk
Please Send Your Application To
vicki.oreilly@dalkia.co.uk

Related Vacancies

HR Business Partner (12m FTC)
With c.100 employees, the Dalkia Group centre has HR, Payroll, Finance, Legal, IT, QSHE and Communications teams supporting our business unit colleagues in these specialisms. We provide technical expertise, governance, policy, guidance and support to the business divisions to provide a high-quality service to their own people and their clients. Roles in the centre work closely with the Executive team to shape and deliver our strategic goals but also partner with the business functions to embed the values, behaviours and strategic ambitions.
More info
End User Support Engineer (HPC)
As our IT End User Support Engineer, you will provide dedicated on-site user support to a new and growing sector for Dalkia UK.  Helping the business mobilise on a new exciting rapidly growing team supporting the construction and maintenance of new generation of nuclear power stations in the UK. The aim of this role is to support the expansion and onboarding of new employees/contractors supporting the site.   Setting up new accounts, providing hardware and arranging access to internal/3rd party systems and documenting and mapping out support services for this critical business. You will be required to manage your time to deliver on competing priorities.  This is a great opportunity for an ambitious and enthusiastic candidate to progress their career in IT and drive the standardisation of processes and procedures within an evolving and critical part of our business.
More info
IT Administrator
As our IT Administrator you will demonstrate strong communication and organisational skills to provide administrative support to the Group IT Team at Dalkia UK including financial / accounting / invoicing reconciliation and management of issues, producing reporting and metrics, arranging meetings and helping with ad hoc administrative duties as required. You will be required to manage your time to deliver on competing priorities. This is a great opportunity for an ambitious and enthusiastic candidate to progress their career in IT administration and assist in the standardisation of and structure of processes and procedures within an evolving department.
More info