Project Administrator

Summary of Role:

To work in an administration role in a busy department fulfilling the below duties.  The candidate will also be required to work on reception and provide cover for the main receptionist as and when required.  The ideal candidate would be someone who is happy to work across different teams and get involved in multiple different tasks.

Role Description:

• Support the production of site packs through the printing and folding of Drawings
• Maintaining all customer correspondence with respect to projects, archiving of completed contract documentation, email management, document tracking and archiving.
• Assisting with drawings to/from the shop floor, despatch notes and hand over to courier’s
• Sending correspondence and documentation to customers, maintaining document transmittal records
• Maintaining paper records, filing, collating, checking, photocopying, scanning as required
• Maintaining electronic records, databases, spreadsheets
• Ensuring all projects are conforming to all QA for documentation
• Chase up of outstanding documentation
• Travel bookings.
• General admin duties such as typing, shredding, monitor of stationery cupboard and reordering stock, maintenance of printers and their supplies, post distribution
• Reception cover, including answering the telephone
• Laying out and clearing up of refreshments for meetings (coffee, buffets)

Essential Requirements:

• Proven administration experience,
• Good organisation skills
• Attention to detail
• Good interpersonal skills and not afraid to challenge
• Good skills/experience in Word, Excel, Outlook, databases

Personal Qualities (essential):

• Able to work under pressure, to strict deadlines, sometimes juggling multiple demands
• Able to work on own initiative
• Willingness to learn and be pro-active
• Flexibility over hours from time-to-time
• Good personal skills, comfortable with meeting/greeting visitors
• Good telephone manner

In return Capula offers the following benefits to permanent employees

• 25 days holiday plus bank holidays
• Flexible working
• Pension
• Life assurance policy
• Private health care
• Lifestyle screening
• Salary sacrifice programme
• Mental health assistance programme
• Cycle to work scheme
• Green car scheme
• Support in achieving professional status (e.g. IEng, CEng) and professional memberships fees are covered

NOTE TO EMPLOYMENT AGENCIES: We are currently only working with our preferred suppliers.

To express an interest in this position, simply apply below or you can e-mail hr@capula.com with a cover letter and CV, quoting the job reference number.